Canadian Wayfarer Association

Executive Committee Meeting

Saturday 23 February 2019, 10:00 am

2­ – 489 Beechwood Dr, Waterloo ON

In attendance: Anne Pugh (chairing), Al Schonborn, Kit Wallace, Mike Codd, Leo Van Kampen, Alastair Ryder-Turner, Scott Ramsay, Sue Pilling (via skype)

Regrets: Rob Wierdsma, Jan d’Ailly, Dave Hansman

1. There was discussion to set the agenda, which was approved by consensus;

2a. Minutes of the Meeting of 24 November

•                     Acceptance moved by Scott (seconded by Mike): approved as presented

2b. Business Arising

•                     Action items will be discussed under the regular agenda items;

3. Financial Report

•                     Mike reported that there is $2433.16 in the bank;

•                     Kit has an additional $450 between cheques and PayPal;

•                     Most outstanding receipts have been paid;

•                     There was some discussion about the price of webhosting;

◦                     the current arrangement seems to be competitively priced;

•                     There was some discussion about using an online service to produce branded merchandise to raise some additional funds;

◦                     Scott has found a website that will produce items on demand;

◦                     There was general support for the idea with a plan to have the design ready to go ahead in March;

◦                     [Action: Scott will share the web link with Anne; Kit will prepare a design]

◦                     There was further discussion about promoting sales by linking to the website through event registration;

•                     Advertising Sue reported on Steph’s behalf that he is holding about $200 in cheques that he will send to Mike;

4. Membership

•                     Kit reported that there are currently 41 members including 14 honorary and 2 supporters;

•                     [Action: Kit will send Al a renewal reminder to highlight on the website]

•                     Jan d’Ailly presented the results of his survey at the AGM;

◦                     One of the comments was that came up was that people were looking for a regular outdate, comparable to the old Whiffle,             which led to some discussion about putting out a regular electronic newsletter;

◦                     Anne shared an example of the GP14 class association newsletter which is produced and distributed quarterly;

◦                     The UKWA produces a similar newsletter;

◦                     Al indicated he would be willing to work with whoever is interested in producing an newlsetter;

◦                     [Action: Al will share an example of UKWA newsletter, and will produce a Canadian example to distribute by 1             March] note: Al has begged off that latter commitment; volunteers needed

◦                     There was further discussion of how broadly to distribute a newsletter (membership, advertisers, others, eg USWA                         members)

5. Events Calendar

•                     TS&CC is confirmed for the North Americans;

•                     The Pumpkin is confirmed for early October;

•                     The Ontarios are confirmed at RCYC in June in conjunction with LSSA Regatta;

•                     The Bayview One Design is confirmed for 31 May – 2 June;

•                     Mississauga SC will be hosting a one-day Wayfarer/CL regatta followed by the Moe Fraser long distance race on 28 – 29             September;

•                     All other events were previously confirmed;

•                     Dave Hansman had requested that there be a decision on whether to produce hats;

◦                     There was some discussion on the desire to continue to award Most Improved;

◦                     The second part of the discussion on considering an alternative to hats as a prize;

▪                     Anne has a source for items such as coasters, similar to ones that were awarded at Mississauga in previous years

◦                     Motion: to continue awarding most improved for the following events: CNats, Ontarios, National Long Distance Race,                 NAs, Mississauga Wayfarer/CL regatta, Pumpkin, Clark Lake, Midwinters; (moved by  Al; seconded by Mike): approved             unanimously;

◦                     Motion: to award coasters (sample at right) instead of hats  
            (moved by Alastair; seconded by Leo):approved unanimously;

◦                     [Action: Anne will source the coasters]

•                     Worlds

◦                     Leo and Sue have trophies that need to get to the
            regatta;

◦                     [Action: Sue will get her trophy to either Kit before April or to                 Scott in June; the Bacardi Trophy will be awarded at the AGM]

6. Other Business

•                     Anne reported on attending the USWA AGM

◦                     The USWA are looking to get a batch of rudder blades and
            centreboards made at reasonable cost that would be milled to size, with             finishing left to the buyers; the would be available for Canadian purchase             as well;

◦                     The USWA have started preliminary discussions for possible 2022 World’s at Lake Eustis in February or March;

Next meeting: Saturday 23 March 2019, at 10:00 am in Toronto at Alastair’s;

Meeting adjourned at 11:50 am (Alastair moved by ; seconded by Al)